Introduction

The UFHRD is a voluntary organisation, and as such, operates it affairs via a Constitution. Below is an extract from the Constitution and please go to the Contact Us page should you have any questions related to this content.

Meetings and Events

There shall normally be a General Meeting for all UFHRD members held three times each year, including an AGM. The Annual Calendar of Events comprises as a minimum of one event per Committee per year and the annual Conference.

UFHRD Executive Group and UFHRD Policy

The day-to-day business of UFHRD, including the preparation of the budget, shall be conducted by the Executive Group (Chair, Executive Secretary, Honorary Treasurer). This group shall consult Committee Chairs as appropriate. The Executive Group and Committee Chairs shall formulate UFHRD policy and present these for consultation at general meetings or, in exceptional circumstances, consult the membership via email.

Finances and Procurement

Discussion on any finances and extraordinary financial support for committees will be held annually at the AGM. To ensure that any purchases made on behalf of the Forum obtain best value, a competitive bidding process is required for new contracts or non-contracted purchases. Any and all payments from Forum accounts will be made by authorised signatories from the UFHRD Executive Group and Chairs of Committees via the Forum’s online bank account The Executive Group will have joint responsibility for the management of the Forum funds within the spirit of these Guidelines. The Honorary Treasurer will be responsible for preparing an annual set of accounts within two months of the end of the preceding Financial Year and present them to the Annual General Meeting (AGM) of the Forum.